Note:If the steps under thisNew Outlooktab aren't working for you, you may notbe using new Outlook for Windows yet. Select theClassic Outlooktab and follow those steps instead.
Change a single event you created
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On the calendar grid, double-clicka meetingyou've created to open it.
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In the meeting dialog, make any changes you like.
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Select Save orSendto save the changes and send the updated info to themeeting invitees.
Change a recurring event you created
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On the calendar grid, double-clicka meetingyou've created to open it.
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You'll have the following options:
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Edit the one event in the series - make changes to this one instance.
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Edit series - make changes to the entire series.
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Edit this and all following events - make changes to this and all following instances of the event.
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When finished, select Save or Send.
In Outlook, you have the option to:
Change a single event | Change a recurring event | Change an event you're invited to | Change type of event | Change status during event
Change a single appointment, meeting, or event you created
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Open the appointment, event, or meeting from your calendar.
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Edit the item details on the Appointment or Meeting tab. When you're done, selectSave & Close for an appointment or event, or Send Update for a meeting you created.
When changing a meeting you've created, you must send an update in order to save the changes. If you're adding additional attendees to the meeting and making no other changes, you can choose whether to send the update to all attendees or just the added attendees.
Change a recurring appointment, meeting, or event you created
When you open a recurring appointment, meeting, or event, Outlook will ask you if you want to open just this one event or the entire series of events.
If you'd like to edit a single instance of a recurring item, select Just this one. Otherwise, select The entire series. You can make changes to the appointment, event, or meeting details, recurrence patterns, and attendees. When you're done, select Save & Close for appointments and events or Send Update for meetings.
There are some limitations when editing one instance of a recurring item:
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You cannot changethe date and time of a recurring item if doing so skips over an earlier or later instance of the item.
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If you remove an attendee from one instance of a recurring meeting, that attendee will still be invited to the other instances of the recurring meeting.
Change a meeting you were invited to by others
You cannot change the details of a meeting you were invited to by others. If you try to move the meeting on your calendar, Outlook will warn you that the organizer will not be notified of the change and the meeting on your calendar will be at the wrong time.
Change an event to an appointment or a meeting
Events are all-day items that, by default, appear as free time on your calendar. A conference or a vacation is an example of an event.
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Double-click the event to open it.
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Uncheck the All day event checkbox next to the Start time.
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Now that the event is an appointment, the Show As changes to Busy.
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If you add attendees, the appointment turns into a meeting.
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After you finish making changes, selectSave & Close for an appointment or Send Update for a meeting.
Change how an appointment, meeting, or event shows on your calendar
New all-day events automatically show as free on your calendar. Meetings and appointments automatically show as busy on your calendar. You can change how any of these items display on your calendar by updating the Show As field.
Important:When yousendan invite in Outlook or Outlook web app, youcan choose the status to show for the meeting, such as Busy, Away, etc. However, if an update is made to theinvite, the changes to the status won't be made to the attendee's calendar.A new invite will default to the status set by the invitee.Everyone has control of their own status and can be changed at any time. Updates to the meeting won't override a status for an existing meeting.
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Open the appointment, meeting, or event.
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On the Ribbon, use the Show As drop-down to select Free,Working Elsewhere, Tentative,Busy,or Out of Office.
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SelectSave & Close for an event or Send Update for a meeting.
FAQs
In Calendar, an appointment is an activity that you enter in your diary, such as weekly sales meetings on Monday mornings or a lunch date with friends. An event is similar to an appointment except that it lasts for a minimum of one entire day.
Is there a way to reschedule a meeting in Outlook? ›
Normal meetings can be rescheduled one meeting at a time, and these are the quick steps that you need to follow to update an Outlook meeting.
- Step 1: Launch Outlook Calendar and Click the Scheduled Meeting. ...
- Step 2: Change the Meeting Details. ...
- Step 3: Click “Send Update” to Reschedule the Meeting.
In Calendar, an appointment is an activity that you enter in your diary, such as weekly sales meetings on Monday mornings or a lunch date with friends. An event is similar to an appointment except that it lasts for a minimum of one entire day.
How do I change the meeting occurrence in Outlook? ›
Double-click the meeting on your calendar to open it. To update all instances of a recurring meeting, on the Organizer Meeting or Meeting Series tab, click Edit Series. Change the options that you want. On the Organizer Meeting or Meeting tab, click Send Update.
How do you edit a meeting in Outlook if you are not the organizer? ›
As a delegate, you can also edit or cancel meetings on behalf of the calendar owner. To do so, open the calendar event, make the changes, and select the option to send the updated or canceled meeting invitation. The meeting update or cancellation will be sent from you on behalf of the calendar owner.
How do I edit a scheduled meeting in Outlook? ›
Modify a meeting request or appointment
- On the left margin of the window, select Calendar.
- In the calendar, select the calendar event, and then select Edit. ...
- Change any details for the event, and then select Save if this is an appointment you created for yourself or Send if this is a meeting with attendees.
You can use any communication channel to inform others of rescheduling a meeting. However, an email is the most convenient and professional way to do so. Set a polite and respectful tone, enquire if it's convenient to join at the proposed time, and apologize for postponing the meeting.
How to change meeting in Outlook without sending update? ›
Save meeting changes but don't send updates with Save feature
- Double click to open the meeting, and make any changes as you need.
- Click the Save button and the Close button successively on the Quick Access Toolbar. See screenshot:
- Note: This method works well when you change the meeting note only.
If you are not the meeting organizer, the only way to remove future occurrences without removing past occurrences is to delete each instance of a recurring meeting individually.
How do I change my appointment to all day event in Outlook? ›
Use the calendar drop-down boxes next to Start time and End time to select the date of your event. To turn your appointment into an all day event, check the All day event box. Note: You can create an all day event that spans multiple days.
Reschedule a meeting
In your Teams calendar, you can reschedule meetings and events you organized. To quickly update a meeting time, select in in your Teams calendar, drag it into a new timeslot, and drop it. You'll be notified of invitees' availability before you update the meeting time.
How do I give permission to edit a meeting in Outlook? ›
After you've added the person you want to manage your calendar, select the drop-down list next to their name, and choose the level of access you want them to have. Select Can edit to give them permission to make changes to your calendar.
Can you change the organizer in an Outlook meeting once it has been issued? ›
However, if you are trying to change the original organizer of a Microsoft Outlook meeting, then you will need to cancel the meeting and then set up a new owner since there isn't a direct feature to change the organizer.
How do I change a meeting time in Outlook that I have already sent? ›
On the calendar grid, double-click a meeting you've created to open it. In the meeting dialog, make any changes you like. Select Save or Send to save the changes and send the updated info to the meeting invitees.
How do I reschedule a missed meeting email? ›
I hope this email finds you well. I had a meeting scheduled with you for [time of meeting] today, but it seems we've missed each other. I understand that things can come up unexpectedly, but I wanted to check in and see if we can reschedule? I'd love to show you how [service/product] can benefit your company.
How do I reschedule a team meeting? ›
Reschedule a meeting
In your Teams calendar, you can reschedule meetings and events you organized. To quickly update a meeting time, select in in your Teams calendar, drag it into a new timeslot, and drop it. You'll be notified of invitees' availability before you update the meeting time.
